University Travel Limitations
There isn’t any allowed University Travel within a wellness and Safety amount Five.
Michigan Tech travel is limited by our very own interior policies to decrease the spread of COVID-19 in response towards the governor’s November 18 crisis purchase. Whenever safe travel can resume, it’ll be limited by only travel that is essential.
Travel Cancellations
If costs have already been incurred, a worker should first look for a reimbursement through the flight, resort, meeting, vehicle leasing agency, etc. if you’re unsuccessful in acquiring a reimbursement, out-of-pocket costs are reimbursable. Proceed with the normal procedures for reimbursement of out-of-pocket costs in Concur and can include the explanation for maybe maybe not traveling when you look at the information that is additional (cancellation, chose not to ever go to, etc.). Non travel that is refundable Sponsored tasks are usually allowable. See Research FAQ for further details. Flight tickets bought with University funds that aren’t refunded, but could be utilized at a date that is laterrefundable), can be used for University company travel. It’s the obligation for the travelerРІР‚в„ўs division to make sure that University funds are allocated to University company. Sponsored jobs may not be charged for cancelled travel that is refundable. If refundable travel costs have been completely charged to sponsored tasks, the fees must certanly be reallocated up to a non-sponsored or IRAD index.
Travel Approval
No University travel that is sponsored allowed during a health insurance and Safety degree Five.
Travel Cover
Travel cover is definitely an allowable cost for non-sponsored travel. The choice to buy travel cover ought to be in line with the conditions and terms regarding the travel cover policy as issues or cancellations due to COVID-19 are usually perhaps maybe maybe not covered.
Individuals traveling or moving for University-related business could be reimbursed for necessary and reasonable expenses incurred.
Concur has become utilized for worker travel expense states, international travel needs and travel (money) advance demands. All Faculty and Staff should submit the next through Concur: Travel Expense Reports, Business food Reports, Global Travel demands, Travel Advances and card that is purchasing. Look at the Concur website to find out more.
Global Travel Needs
All business that is international has effortlessly been terminated.
Overseas travel includes any travel on University company outside the usa, Guam, Puerto look at more info Rico, Virgin isles, United states Samoa, Northern Mariana Islands and Canada.
Going and House Hunting
Policies, procedures and directions for brand new and employees that are active or home searching.
Purchasing Card
Utilizing the University Purchasing Card (P-Card)
Payday Loans
a advance loan might be required for costs incurred during University travel. Payday loans really should not be useful for reimbursement of costs incurred prior to visit. These costs should always be charged to a University buying Card or advertised for a Concur Travel &/or Business Meal Expense Report.
Unused payday loans ought to be compensated back into the University via the payment that is non-Student. Select the “Travel Repayment” selection and enter all needed information (for example. index, travel start date, and travel location). The receipt or confirmation e-mail through the re re payment portal shall be needed for upload to Concur to clear the money advance. For concerns repayment that is regarding of advances, please call Accounts Payable-Travel at 487-2373.
Travel Costs and Reporting
Air Transportation
Commercial airlines and chartered aircraft
Ground Transport
Leasing vehicles, individual automobiles, mileage allowances and pool cars
Lodging
Resort payments, reimbursements, and private-residence allowances
Dishes
Travel Allowance (Per Diem) and company dinner costs
Dependent Care and Miscellaneous Costs
Dependent care reimbursement, phone, as well as other miscellaneous travel costs
Registration Costs
Conference and seminar enrollment costs
Travel Expense Reporting
Procedures for requesting travel cost reimbursements
Types
Start to see the list that is complete of cost and associated kinds from the Travel Forms web web page.